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How do I organize activities on SchoolStatus Connect?
How do I organize activities on SchoolStatus Connect?

Step-by-step instructions for creating a list of different activities

Migui Franco avatar
Written by Migui Franco
Updated over a week ago

The beauty of SchoolStatus Connect is that you can organize virtually anything that has a date. Whether you are looking to organize assignments, days off, schedule parent teacher conferences or ask for event volunteers, all of these options are available on SchoolStatus Connect. Not only will parents be able to sign up with one click or RSVP, they will also be automatically reminded according to their individual status. 

Stay organized by creating activities to keep parents on track with everything that is going on in your class and your school.

To create an activity, click the "+" orange circle button at the top right of your desktop screen, or tap the orange circle on your tablet or mobile screen, and select the type of activity you wish to create.  

There are four main activity types you can create: 

1. Event

2. Volunteer Request

3. To-Do Item

4. Parent-Teacher Conference

Once you create an activity it will be visible in the Activities tab.

ACTIVITIES CHEAT SHEET

Below you will find key activities that you might be looking to organize and the best activity type on SchoolStatus Connect.

Activity You Want to Organize

Best Activity Type on SchoolStatus Connect

Days off, early/late pick-up and drop-off, tests, important assignments, homework, community events, dress-up days, parties with multiple types of volunteers, RSVPs, Meet the Teacher Night

Event

Field trip chaperones, mystery readers, etc.

Volunteer Request

Permission slips, donate items, bring documents or health records, etc.

To Do Item

Student Conferences, Parent Conferences, Home Visits, Call Home, etc.

Parent-Teacher Conferences

EVENTS

Events are a great way to organize a party, inform parents about something you are doing in a class, request volunteers for different types of activities, and ask parents to join a school or class event.

1. Fill out the page with the information about the Event.

a. Event Title

Create a descriptive title for your event

b. Details

This is where you will provide all of the details about your event that you need to share with your parents.

c. Location

Where is the event being held?

d. Google Meet

Is this a virtual meeting via Google Meet? Schedule here!

e. All Day

For an all day event, check the box before the "All Day". Checking this box will ask for the start and end date only.

f. Start & End Date/Time

If the event is not all day, indicate the start date/time and end date/time of your event.

g. Add File, Photo, Video

Upload any relevant files, photos, or videos from your computer by clicking on "Click Here" or simply drag and drop the files into the box.

h. Google Drive and YouTube

You can attach any Google Docs or other files from your Google Drive by clicking the button on the left. You can attach (include) a YouTube video by clicking the button on the right.

i. Request Volunteers & Request Items

If your event needs Volunteers or staff click the button on the left and add the details. If you want to request Items to be brought click the button on the right and add the details.

j. Require RSVP

Coordinate replies by checking the RSVP button so you will know whether a parent is attending an event.

Request Volunteer Details:

Request Item Details:

  • If you have different types of items, please add separate item requests for them (e.g., you might want to have one request for balloons, one for party hats, and one for pizza). 

  • We recommend adding the number of items you want each volunteer to contribute in brackets. For example, use “Balloons (5 each)” to request 5 balloons for each volunteer.  

2. When you've finished entering the relevant information for your event, click the “Preview” button on the upper right side of the page to save and publish your event. 

3. The next page will show you a summary of the event. Click “Done” to proceed.

4. The next page will give you an option to “Announce” it by clicking on the “Announce” button or simply click the “I’m Done” button if you don’t want to announce it. 

A few reminders:  

  • Once you specify the details and click Create Event, it is launched and live on SchoolStatus Connect apps and website.

  • Notifications to parents' emails and phones will go out only if you click the “Announce” in the process of creating an activity. You can also have it announced by clicking the blue gear icon to the right of the activity name at a later time. Otherwise, the activity will be communicated to parents according to the reminders schedule that you can see in the little wheel next to the activity name as well.  

  • For more information about notifications, see the article on communications.  

VOLUNTEER REQUESTS

Individual volunteer requests are great for volunteer requests such as field trip chaperones or activity leaders. You can send a volunteer request from any classroom tab you are monitoring. Click the '+' sign and ask for help with a “Volunteer Request”.

a. Title

Create a descriptive title for your volunteer request

b. Details

This is where you will provide all of the details about your event or activity that you need help with.

c. Location

Where do you need your volunteer to be?

d. Google Meet

Is this scheduled through or will be planned via Google Meet? Schedule here!

e. Start & End Date/Time

Indicate the start date/time and end date/time of your volunteer need

f. Number of Volunteers

Include the number of requested volunteers

g. Add File, Photo, Video

Upload any relevant files, photos, or videos from your computer by clicking on "Click Here" or simply drag and drop the files into the box.

h. Google Drive and YouTube

You can attach any Google Docs or other files from your Google Drive by clicking the button on the left. You can attach (include) a YouTube video by clicking the button on the right.

NOTE: The next steps are similar to steps 2 to 4 of the Events section.

TO-DO ITEM

To-Do Item is great for requests that require parents to complete an action. For these requests, parents need to physically 'check the box' in order for this request to be marketed completed. Some common examples include: submit permission slips, medical records, reading logs, etc. 

a. Title

Create a descriptive title for your To Do request.

b. Details

This is where you will provide all of the details about what you need.

c. Location

Where do you need help?

d. Google Meet

Is this a virtual meeting or something that is scheduled via Google Meet? You can schedule that here!

e. Due Date/Time

Indicate the Due Date & Time of the request

f. This Request is

Use to indicate who this request is for: Everyone, Each Family, or Voluntary (if you pick Voluntary you will be able to select how many you need)

g. Add File, Photo, Video

Upload any relevant files, photos, or videos from your computer by clicking on "Click Here" or simply drag and drop the files into the box.

h. Google Drive and YouTube

You can attach any Google Docs or other files from your Google Drive by clicking the button on the left. You can attach (include) a YouTube video by clicking the button on the right.

NOTE: The next steps are similar to steps 2 to 4 of the Events section.

PARENT-TEACHER CONFERENCE

Do you need to set up a Parent Teacher Conference or office hours when parents can come and check in with you? This functionality makes it incredibly quick and easy to set it up! 

Please review a quick video and step-by-step instructions in a separate help page here

TRACKING ACTIVITIES

Now that you have created some activities, see "How Do I Track Activities on ClassTag?" for information about how SchoolStatus Connect makes it easy to stay on top of the activities you have created, easily coordinating and managing the details with the intuitive and sleek SchoolStatus Connect interface. 

NOTE: All documents uploaded via Google Drive and videos uploaded via YouTube will also be added in the "Library" with an option to filter these documents and videos only.


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