The beauty of ClassTag is that you can organize virtually anything that has a date. Whether you are looking to organize assignments, days off, schedule parent teacher conferences or ask for event volunteers, all of these options are available on ClassTag. Not only will parents be able to sign up with one click or RSVP, they will also be automatically reminded according to their individual status. 

Stay organized by creating activities to keep parents on track with everything that is going on in your class and your school.

To create an activity, click the "+" orange circle button at the top right of your desktop screen, or tap the  orange circle on your tablet or mobile screen, and select the type of activity you wish to create.  

There are four main activity types you can create: 

  1. Events
  2. Volunteer Requests
  3. To-Do Items
  4. Parent-Teacher Conferences

Once you create an activity it will be visible in Activities tab.

ACTIVITIES CHEAT SHEET

Below you will find key activities that you might be looking to organize and the best activity type on ClassTag.

EVENTS

Events are a great way to organize a party, inform parents about something you are doing in a class, request volunteers for different types of activities, and ask parents to join a school or class event.

a. Event Title - Create a descriptive title for your event

b. Details - This is where you will provide all of the details about your event that you need to share with your parents.

c. Location - Where is the event being held?

d. All Day - For an all day event, check the box before the "All Day". Checking this box will ask for the start and end date only.

e. Start & End Date/Time - If the event is not all day, indicate the start date/time and end date/time of your event

f. Add File, Photo, Video - Upload any relevant files, photos, or videos from your computer by clicking on "Click Here" or simply drag and drop the files into the box.

g. Google Drive and YouTube - You can attach any Google Docs or other files from your Google Drive by clicking the button on the left. You can attach (include) a YouTube video by clicking the button on the right.

h. Request Volunteers & Request Items - If your event needs Volunteers or staff click the button on the left and add the details. If you want to request Items to be brought click the button on the right and add the details.

i. Require RSVP - Coordinate replies by checking the RSVP button so you will know whether a parent is attending an event.

Request Volunteer Details:

Request Item Details:

  • If you have different types of items, please add separate item requests for them (e.g., you might want to have one request for balloons, one for party hats and one for pizza). 
  • We recommend adding the number of items you want each volunteer to contribute in brackets. For example, use “Balloons (5 each)” to request for 5 balloons for each volunteer.  

  • When you've finished entering the relevant information for your event, click the “Preview” button on the upper right side of the page to save and publish your event. (See previous Create Event image)
  • The next page will show you a summary of the event. Click “Done” to proceed. 
  • The next page will give you an option to “Announce” it by clicking on the “Announce” button or simply click the “I’m Done” button if you don’t want to announce it. 

A few reminders:  

  • Once you specify the details and click Create Event, it is launched and live on ClassTag apps and website.
  • Notifications to parents' emails and phones will go out only if you clicked the “Announce” in the process of creating an activity. You can also have it announced by clicking the blue gear icon to the right the activity name at a later time. Otherwise, the activity will be communicated to parents according to reminders schedule that you can see in the little wheel next to activity name as well.  

  • For more information about notifications, see the article on communications.  

VOLUNTEER REQUESTS

Individual volunteer requests are great for volunteer requests such as field trip chaperones or activity leaders. You can send a volunteer request from any classroom tab you are monitoring. Click '+' sign and ask for help with a “Volunteer Request”.

a. Title - Create a descriptive title for your volunteer request

b. Details - This is where you will provide all of the details about your event or activity that you need help with.

c. Location - Where do you need your volunteer to be?

d. Start & End Date/Time - Indicate the start date/time and end date/time of your volunteer need

e. Number of Volunteers - Include the number of requested volunteers

f. Add File, Photo, Video - Upload any relevant files, photos, or videos from your computer by clicking on "Click Here" or simply drag and drop the files into the box.

g. Google Drive and YouTube - You can attach any Google Docs or other files from your Google Drive by clicking the button on the left. You can attach (include) a YouTube video by clicking the button on the right.

TO-DO ITEM

To-Do Item is great for requests that require parents to complete an action. For these requests, parents need to physically 'check the box' in order for this request to be marketed completed. Some common examples include: submit permission slips, medical records, reading logs, etc. 

a. Title - Create a descriptive title for your to-do request

b. Details - This is where you will provide all of the details about what you need

c. Location - Where do you need help?

d. Due Date/Time - Indicate the Due Date & Time of the request

e. This Request is - Use to indicate who this request is for: Everyone, Each Family, or Voluntary (if you pick Voluntary you will be able to select how many you need)

f. Add File, Photo, Video - Upload any relevant files, photos, or videos from your computer by clicking on "Click Here" or simply drag and drop the files into the box.

g. Google Drive and YouTube - You can attach any Google Docs or other files from your Google Drive by clicking the button on the left. You can attach (include) a YouTube video by clicking the button on the right.

  • When you complete the form click Preview at the top right
  • The next page will show you the summary of the To-Do Item that will be sent to the parents. Click “Done” to proceed.
  • The next page will give you an option to “Announce” it by clicking on the “Announce” button or simply click the “I’m Done” button if you don’t want to announce it. 

PARENT-TEACHER CONFERENCE

Do you need to set up a Parent Teacher Conference or office hours when parents can come and check-in with you? This functionality makes it incredibly quick and easy to set it up! 

Please review a quick video and step-by-step instructions in a separate help page here

TRACKING ACTIVITIES

Now that you have created some activities, see "How Do I Track Activities on ClassTag?" for information about how ClassTag makes it easy to stay on top of the activities you have created, easily coordinating and managing the details with the intuitive and sleek ClassTag interface. 


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