There are three main ways you can get parents invited to ClassTag: (1) cut and paste student names and parent emails, (2) enter manually emails or phone numbers and (3) print flyers with individual codes to join. You might need to use a combination of these methods to get the best results.
How you choose to invite parents to ClassTag depends on whether or not you have good email addresses or phone numbers available to you. If you have updated contact information for many parents, then inviting them via email or sms is a great idea because they will start receiving your communications right away even before the join your class on ClassTag.
If you send out the invitations before any parent meeting or back to school night, you can then give out flyers to parents who haven't joined yet or send flyers with students home and use a bit of time during that upcoming meeting to get parents excited.
No matter the method you use, the very first thing you need to do is to create a list of your students on ClassTag. We think it is important to have all information in the directory and in all the signups neatly organized by family, thus we do not have an option of generic class code that parents can use for sign up.
Parents' emails and phone numbers will only be visible to you, but not to other parents. Once parents join ClassTag, they can select to make their contact information visible to other parents or not! Giving you peace of mind and putting parents in control of their own privacy:)
Inviting parents by copying over the information is very quick. Click on 'Copy From A Spreadsheet' at the top of your directory tab.
If you can have information pulled from SIS or any other system, all you need to do is create a table in excel or gsheet that have the following columns:
|Column A||Column B||Column C||Column D||Column E|
For student name you can list First Name Last Name (Julia Roberts), only First Name (Julia) or First Name First Letter (Julia R.). All of these options are acceptable and can be used.
You only need to paste the actual information, not column headers you might have starting from the first row with the name of student 1.
If you have families with more than one child in the class, you will have to list them twice or more times to receive invitations for all children.
Once all of the information is loaded, you need to click 'Import' at the bottom and invitations to parents will be automatically sent.
If you don't have access to a spreadsheet, manually entering student names and parent emails is certainly an option. Input Student 1 name and Parent 1 email or phone number and then keep adding students until you are done. You can click on 'Add A Student' to keep adding rows.
To input parent contact information, click on '+' circle Invite Parent and include an email or a cell phone number to receive sms.
Phone invitations and sms communications are only available for US cell phone numbers.
If you have both email and phone number for a parent, you can decide to include only one contact or both. Once you provide email, you will see an option to add a phone number or vice versa. Keep in mind that when you include both contacts, the default communication channel will be email.
Once parents join, they can add the other contact as well as select email or sms as the preferred communication channel in their Account Settings.
Once you have entered all students, you can click 'Done' in the top right of the directory page and have an option to download and print flyers for parents.
This might be the last flyer you will have to print!:) ClassTag is designed to help you go paperless and save a lot of time with amazing automation of follow ups and reminders, but all this magic works if parents are invited and join. Flyers have individual code for each family and can be sent home with your students or distributed at one of the meetings.
You need to click 'Done' in the top right of the directory before you can print the flyers.
Once parents have the flyers, they need to go to https://www.classtag.com/activate and enter the code they received from you. If they have more than one child in the class, please have parents repeat this step twice.
Teacher Pro Tip: Update your class cover photo and your profile image before printing the flyers and you will get amazing flyers with just the right visuals for you!
You can read more about inviting parents and get tips for getting 100% of parents on board in our back to school post.
View and Download Back To School Presentation Below